WORD PROCESSING 1 - INTRODUCTION/DEFINITION, EXAMPLES AND FEATURES (SS1 NOTES)

 WORD PROCESSING 1 

INTRODUCTION/DEFINITION, EXAMPLES AND FEATURES

Definition of Terms

Word Processing: Word processing means using the computer to create, edit, and print document.

Word processor : A word processor is an electronic device or computer software application, which performs the task of composition, editing, formatting, and printing of documents.

Text Document: Text document is something written, printed, or online document that presents data in the form of an articles, letter, memorandum, report, etc.

Examples of word processor

Examples of word processor are:  WordStar, MS-word, Corel WordPerfect, WordPad, Notepad, WPS writer, etc.

Application Areas of Word processing Software

i. Offices

ii. Publishing

iii. Journalism

iv. Education

v. Articles

Steps Involved in Loading Microsoft Word

There are two ways of loading Microsoft word:

a. If the icon of the package is on desktop, double click on it for it to open

b. If the icon is not on the desktop, follow the step below:

i. Click the Start Button

ii. Click on all program

iii. Select and click Microsoft office

iv. Select and click Microsoft Word

MS-Word processing environment

The word window is made up of many components that are displayed onscreen at the start of the program such as:

a. Title bar : The title bar is the top part of the window displaying MS Word. It displays the name of the active document.

b. Menu bar: The menu bar contains commands for word operation. E.g Home, Insert, view, insert, page layout, etc

c. Status bar: bottom of the window it displays the status of the document

d. Toolbar: Toolbar serves as short cuts for common commands such as save, print, new, open, undo, etc.

e. Work space : it is the area where actual word processing is done.

f. Formatting toolbar: This toolbar contains shortcut to the commands used for formatting text. You can change your word or line paragraph to bold, italic or underline,

etc

Facilities Available in a Word Processor

a. Type document: the Keyboard is used to type a document. You type a document by pressing the relevant keys on the keyboard in order to arrive at the desired word.

b. Edit document: This is the ability to change text by adding, deleting and rearranging letters, words, sentences and paragraph.

c. Store document : Word processor gives the opportunity of accessing a previously saved file or document either on the computer or on external storage facility.

d. Move, copy and paste : A word, line or text, paragraph, page or diagram can be moved from one document to another. It could be also be within a document that for one line to the other. It can also be from one application packages to the other, e.g., from CorelDraw to Microsoft Word.

Word Processor

Word processor varies considerably, but all word processors support the following basic features:

(i) Insert text : Allows you to insert text anywhere in the document

(ii) Delete text : Allows you to erase characters, words, lines, or passages.

(iii) Cut and paste : Allows you to remove a section of text from one place in a document and insert it somewhere else

(iv) Copy: Allows you to duplicate a section of text

(v) Page size and Margins: allows you to define various page size and margins.

(vi) Search and replace: Allows you to search for a particular word or phrase and also replace one group of characters with another everywhere that first group appears.

(vii) Word wrap: The word processor automatically moves to the next line when you have filled one line with text.

(viii) Headers, footers, and page numbering : Allows you to specify customized headers and footers the word process will display at the top and bottom of every page

(ix) Font Specification : Allows you to change font attributes within a document.

(x) Spell Checker : A utility that allows you to check the spelling of words. It will highlight any word that it does not recognize

(xi) Thesaurus: Allows you to search for synonyms without leaving the word processor

NOTE

WYSIWYG (what you see is what you get): With WYSIWYG, a document appears the display screen exactly as it will look when printed. 

Word Processor Shortcut Keys

CLASS ACTIVITIES

1. Define word processor.

 2. List five (5) examples of word processor.

 3. List and explain any five (5) features of word processor

 4. State any eight (8) word processor shortcuts